Motor Vehicle Registration

Below you will find the laws and forms regarding Motor Vehicle Registration and Titling in the State of Kentucky

First Time Titles

Anyone who purchases a vehicle or brings one from another state must obtain a title within 15 days. In order to complete the titling and registration process, owners must provide a manufacturer's certificate of origin or title properly assigned to the buyer by the dealer. You must also complete an application for Title/Registration. At the top of the application, check "First Time." The form must be properly signed by all registered owners and notarized (AND requires the signature of all owners, OR requires only the signature of one owner). Those who have power of attorney for the owner may sign, but must also submit verification of power of attorney status. You may have the form notarized at the County Clerk's office, however all signatories must be present and have valid identification.

Additionally, the window sticker or dealer invoice showing Manufacturer's Suggested Retail Price (MSRP) and options, along with destination charges if not using Total Consideration as usage tax value, is also required. After the application is complete, a certified Sheriff's inspection of the VIN number will be required. You must also provide proof of insurance, Social Security numbers for each party listed on title (or federal tax identification number for non-persons), and title lien statements, if applicable.

If the owner does not reside in Kentucky, then the vehicle is to be registered with the County Clerk of the county in which the vehicle is principally operated (KRS 186.020).

New residents titling vehicles in Kentucky must provide the clerk's office with the original current out-of-state title--copies are not acceptable. If the title is being held by the holder of the lien, then the clerk's office will contact the lien holder and request the title be mailed to the office. In the meantime, the owner will be issued a temporary license plate after providing proof of insurance and current out-of-state registration.

The owner must also include proof of sales tax paid in another state. A credit equal to such amount will be applied to the amount owed in Kentucky (6% of current trade-in value). The taxpayer, type of tax, dollar amount, and VIN number of the vehicle must be included. Proof of sales tax can include taxes shown on title, dealer purchase contract, financing statement from lender, or receipt/letter from tax agency.

You must also complete an application for Title/Registration. At the top of the application, check "First Time." The form must be properly signed by all registered owners and notarized (AND requires the signature of all owners, OR requires only the signature of one owner). Those who have power of attorney for the owner may sign, but must also submit verification of power of attorney status. You may have the form notarized at the County Clerk's office, however, all signatories must be present and have valid identification. After the application is complete, a certified Sheriff's inspection of the VIN number will be required.

 

Correcting or Updating a Title

In order to correct or update an existing title, you must complete an application for Title/Registration. At the top of the application, check "Other" and then write "Update" or "Correction" in the appropriate field. The form must be properly signed by all registered owners and notarized (AND requires the signature of all owners, OR requires only the signature of one owner). Those who have power of attorney for the owner may sign, but must also submit verification of power of attorney status. You may have the form notarized at the County Clerk's office, however all signatories must be present and have valid identification. The current title that is being updated or corrected must also be submitted with the form.

 

For odometer correction, please attach form TC96.322

Additionally, if the application will be used to apply for a loan, this must be indicated on the application. The clerk's office will note the pending lien and a copy of the registration will be issued to the owner for presentation to the lending institution.

 

Duplicate Title

A duplicate title is necessary if the original title has been lost or damaged before any transfer of ownership or lien updates and recordings. Again, you must complete an application for Title/Registration. At the top of the application, check "Duplicate" and then check the appropriate selection explaining the reason for obtaining the duplicate title. The form must be signed by all registered owners and notarized (AND requires the signature of all owners, OR requires only the signature of one owner). Those who have power of attorney for the owner may sign, but must also submit verification of power of attorney status. You may have the form notarized at the County Clerk's office, however all signatories must be present and have valid identification. The current title that is being updated or corrected must also be submitted with the form.

Additionally, if the application will be used to apply for a loan, this must be indicated on the application. The clerk's office will note the pending lien and a copy of the registration will be issued to the owner for presentation to the lending institution.

Please note that the Kentucky Transportation Cabinet will print and mail the title to the owner the following work day. Duplicate titles cannot be picked up at the clerk's office.

 

Transfer of Kentucky Titled Vehicle

Anyone who purchases or brings a vehicle from another state must title the vehicle within 15 days. If the owner does not reside in Kentucky, the vehicle should be registered in the county in which the motor vehicle is principally operated.

Titles issued after February 2000 have the assignment and vehicle record portions combined on the back of the Certificate of Title. Therefore, the application for Title/Registration is not needed to transfer the vehicle. However, titles issued prior to February 2000 only have the assignment portion included on the back of the Certificate of Title and therefore require an application for Title/Registration be submitted for transfer. The following is required to transfer a vehicle titled in Kentucky:


-Kentucky Certificate of Title clear of all liens, with properly completed assignment portion;


-Application for Title/Registration must be completed, signed by all registered owners, and notarized. Titles that contain AND between the names of the owners requires the signature of all owners (this form is only required if title was issued before February 2000);


-Buyer proof of insurance for vehicle purchasing, although a title-only transfer may be done if insurance is not available or vehicle is inoperable, but license plate must be returned to Clerk's office; and
-Social Security Number for each party appearing on the title (or tax identification number for businesses).

 

Mobile Homes

Mobile homes are usually handled in the same manner as motor vehicles, although no proof of insurance is required. The following is required for sale or transfer of mobile homes:


-Kentucky Certificate of Title clear of all liens, with properly completed assignment portion;
 

-Application for Title/Registration must be completed, signed by all registered owners, and notarized. Titles that contain AND between the names of the owners requires the signature of all owners (this form is only required if title was issued before February 2000); and
 

-Social Security Number for each party appearing on the title (or tax identification number for businesses).

Mobile homes permanently attached to real estate can be converted to real estate. In order to process such a conversion, a Kentucky Certificate of Title that is clear of all liens must be surrendered to the County Clerk and an Affidavit of Conversion to Real Estate must be filed with the County Clerk's office. A surrendered title fee of $1.00 and an affidavit recording fee of $51.00 will be assessed.

 

TC 96-182

Motor Vehicle

Registration Form

 

Forms

TC 96-322

Mileage Correction

AFFIDAVIT OF CONVERSION TO REAL ESTATE

Greenup County Clerk

Pat Hieneman Clerk

Branches

Courthouse - Main Office

301 Main St 

Greenup, KY. 41144

606-473-7394

606-473-5354(Fax)

Hours Of Operation:

Monday-Friday

9:00am-4:30pm

Saturday

 9:00am-12:00pm 1st & 3rd Saturday only

South Shore Branch

69 Narco Drive

South Shore, KY. 41175

606-932-6564

606-932-3691(Fax)

Hours Of Operation:

Monday-Friday

9:00am-4:30pm

(Closed for lunch, 12pm-1pm)

The Main Office will be closed on Saturdays until further notice.

Flatwoods Branch

2513 Reed St. Suite 3

Flatwoods, KY. 41139

606-836-1944

606-836-1444(Fax)

Hours Of Operation:

Monday-Friday

9:00am-4:30pm

Mailing Address

Pat Hieneman

Greenup County Clerk

PO Box 686

Greenup, KY. 41144

606-473-7394

Email: patricia.hieneman@ky.gov

We accept the following forms of payment: Cash, Check (In-State), Money Order, Visa, MasterCard, and Discover Card.

© 2019 by Pat Hieneman Greenup County Clerk

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